Exporting Student Data Files

To generate and export student data files, use the Student Results Generator. You can select any combination of a test reason, assessments, and students in order to generate and export files. Student data files are useful for analysis.

You can generate student data files from almost any page in Reporting.

To generate and print student data files:

1. Click the Download Student Results button in the Features & Tools menu. The Student Results Generator window opens. Depending what page you open the Student Results Generator from, the options available to you may be prepopulated or preselected; for example, the Student Portfolio Report prepopulates a single student, and the Student Performance on Test report preselects a single test opportunity. (The filters applied on the page have no effect, however.) You can change the selections.

2.In the panel on the left, select Student Data File. Always do this before you make other selections. Switching between the Individual Student Report and Student Data File options reverts most manual selections to the initial ones.

3.Optional: Select Include only those students who were mine when they tested. This setting allows you to include students who were associated with you at the time of testing (regardless of their current associations). If you mark this checkbox, students who were not associated with you at the time of testing are excluded. Note that when you generate student data files using this setting, district and school associations and non-encrypted attributes reflect the testing date of each opportunity, not the reporting date.

This option appears only if the reporting school year and time are set to the present in Change Reporting Time Period.

4.Under Report Format, select XLS (Excel .xlsx), CSV (comma-separated values), or TXT (tab-delimited text).

5.Under Output, select either Data File for Each Test or Single Combined Data File. Note that a single combined file does not include reporting categories. Large files may be split by school.

6.If the test opportunity options are not preselected, or if you want to change them, there are two ways to make selections:

• Search for students. In the search field at the upper-right corner, enter up to five comma-separated student IDs and click Search. The resulting list of students and all the tests they've taken will replace any previous selections. To deselect and clear results, click Clear Search Results.
• Use the three accordion sections. (If a student is prepopulated by the Student Portfolio Report, first remove the student by clicking Clear Search Results.) Starting from the left, click the section bars to expand them or use the Next and Previous buttons to navigate. Within each section you must make selections using the radio buttons and checkboxes:

i. In the Select Test Reason section, choose a test reason. A test reason typically indicates the timeframe in which an interim or benchmark test was taken.

ii.The Select Assessments section groups tests by subject and grade. Mark the checkboxes beside the tests or groups of tests you want to include in the report, or mark All Subjects.

iii.In the Select Students section, choose any number of students from the expandable school and/or class (roster). Students not grouped into classes are found under (Students Not In Any Roster).

• Sometimes the list of students is truncated. You can display the entire list by clicking Click to Load More.
• Marking the checkbox for a student in one class (roster) or school also marks it for that student in all their classes or schools, and the same goes for clearing the checkbox.

7.Optional: If you used the accordion sections to make your selections, then to set a range of processing dates for which to generate results, use the Filters menu as follows:

a.Click the Filters button. The menu opens, displaying two date fields.

b.Use the calendar tool to select dates, or enter them in the format mm/dd/yyyy.

c.Click Apply. The results are filtered to include only test opportunities processed by Reporting in that date range. Note that processing date is not always the same as the date a test was taken.

d.Optional: To revert to including results for all available dates, reopen the Filters menu, click Clear Filters, then click Apply.

8. Click Generate. Once data file generation is finished, the Secure File Center contains the new student data file available for download.

Note that if a student took a test multiple times, the file will include each test opportunity.